SB 272 Enterprising Catalog 2019
What Is SB 272?
SB 272 was approved by Governor Brown in 2015. It added section 6270.5 to the California Public Records Act. This section defines an enterprise system as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is (1) a multi-departmental system or system that contains information collected about the public and (2) a system of record. In short, SB 272 requires local agencies to create a catalog of the systems that store original records containing information about the public and to post said systems on their agency website.
Which Systems Are Excluded?
Enterprise systems do not include cybersecurity systems, infrastructure and mechanical control systems, or information that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, a public agency's IT system. Additionally, section 6270.5 does not automatically require disclosure of the specific records that the IT systems collect, store, exchange or analyze. However, the Act's other provisions pertaining to disclosure of such records still apply.
Systems Utilized By NCFPD
Emergency Reporting is a web-based records management system. It allows NCFPD to collect and track information on incidents, create daily rosters of on-duty personnel, keep station and hydrant logs, and help maintain parts/equipment inventory. The administration and on-duty personnel maintain this program and update it daily.
Microsoft Office Suite (Word, Access, Excel, Powerpoint); Adobe Suite
Office/Adobe suite is a software suite that allows NCFPD to create and maintain records, policies, procedures, financial records, daily/monthly statistics, etc. Microsoft Access is used to track and maintain building permit records. Plain text, graphical, numerical data, permit numbers, homeowner name, and project details are maintained by administration and on-duty personnel; it is updated as needed.
Target Solutions is web-based software that maintains employee training records and information regarding certifications. Drivers license, DMV medical information, and EMS licensing is maintained by all employees of NCFPD as needed.
CalPers is web-based software the records, lists, and explains employee benefits and retirement information. It requires the collection of personal employee information and is accessible by the Administration. It is updated as needed.
Timeforce is web-based software that acts as a digital time card for all employees of North County Fire. It collects personnel information related to pay tiers, as well as hours worked during the given pay period. Administration and individual employees have access to their personal time cards and update them as needed.
Quickbooks, by Intuit Inc., is a software Accounting program. It is maintained by Administrative personnel and contains department financial transactions, vendor ID and contact information, and payroll. It is updated as needed.
Accela is web-based software provided through Monterey County. It is used for building and property inspections conducted by Administrative and on-duty personnel. Property information, owner details, and current status of the project is kept and accessed by Administration only; it is updated as needed.
Dropbox; Google Drive
Dropbox and Google Drive are cloud-based software programs utilized to share documents and information between administration and on-duty personnel. No data is specifically collected by these programs.